“Contest Period” – 12:00 AM (US Mountain Time) on Monday, October 27, 2025 – 9:00 PM (US Mountain Time) on Sunday, November 9, 2025

“The Contest” – Cutest Pet Photo contest which requires entrants to upload a photo and will fundraise for HARTT. (Humane Animal Rescue & Trapping Team) and Phoenix West Rotary Club.

• Photos must contain only pets (owned or adoptable animals) and no full human faces.  Partial faces, hands or arms are OK as long as the focus is on the pet.
• Photos may not be edited or altered (other than minor color, contrast, or sharpness adjustments)
• There is no limit on the number of entries.  One pet per entry and one photo per entry.
• Photographs taken by a minor must be submitted by a legal guardian.
• This is an amateur photo contest.  Professional or watermarked photography will not be accepted.
• Acceptable photo formats are .jpg, .bmp, and .tif
• Any photo that includes content that is deemed inappropriate, indecent, or obscene, as determined by our organizations at their sole discretion, will be removed from the Contest with no opportunity for a refund.
• Photos must be uploaded via this contest site.
• If the photo is too small, it will be disqualified for use in the calendar portion of the contest due to printing constraints.  It may still participate in the fundraising portion and receive “votes.”
• Do not crop if it will reduce the size of the photo below the above dimensions.
  
  

The Cutest Pet Contest is open to all individuals who are at least eighteen (18) years of age.  The Contest is subject to all applicable federal, state and local laws and regulations.  Void where prohibited by law or regulations.  This contest is open to all staff and volunteers of our organizations.

Online entries must be received between 12:00 AM (US Mountain Time) on Monday, October 27, 2025 and 9:00 PM (US Mountain Time) on Sunday, November 9, 2025.  All entries and requests become the property of The Contest and will not be acknowledged or returned.  By submitting a photo, entrant agrees that we may use any submitted photos in donation solicitations or on our site or social media without acknowledgement or compensation.

Entrants agree that at any time, including prior to The Contest close, they may be requested to submit a larger resolution version of the submitted entry.  This request is not to be construed as indication of a winning entry.  If not uploaded during contest entry, the 12 winners must be able to provide full resolution versions of the image in order to be eligible to win.  Winners will be announced once we have received all final, full resolution images.

Entrants will be asked for the following information to be published with each submitted photo:

• Pet’s Name
• Pet’s Species
• Your (submitter) Name
• Photo Caption and/or Pet Bio (please be brief!)

The donation for each entry is $15.  Donations are tax deductible by law.  Please save your receipts for your tax records.  The Phoenix West Rotary Club Foundation and HARTT are both 501(c)(3) non-profit organizations.

The top three (3) fundraising pets (top vote earners!) will be given choice of calendar month to be featured.  The next top nine (9) fundraising pets will also be featured on our calendar in a random month.  All pets that raise $25 or more (25 votes) are guaranteed photo placement on our collage pages in the calendar.  Entrants may vote for their own entries.  Voting is unlimited during the contest period with a minimum donation of $1 for each vote.  To vote, voters will go to site and purchase votes (i.e. $5 = 5 votes).  Votes can be cast for any photo entered in the contest in one vote increments.  Voters do not have to use all of the votes at the time of donation, nor on a single entry.  When voters donate, they will be given the option of applying all of the votes to one (1) entry or setting up an account and storing votes in their account.  If voter chooses to store the votes, voter can log in to their account using their ID and password and vote at a later time.  Votes left unused at the termination of the contest, will be considered donations and will not be applied towards any single entry.  Voting (by the registrant) is not required to win The Contest.

All winners are determined by public voting. The top three ( 3 ) winners will be determined by total amount raised (number of votes) and given choice of priority placement on the calendar.  Additional winners will be featured on the calendar on random months.  In the event of a tie, we will, at our discretion, break the tie through an analysis of the times votes came in to determine the three winners.  The selection process will be conducted under the supervision of Phoenix West Rotary and HARTT and all decisions are final and binding.  All pets that raise $25 (25 votes) are guaranteed to be featured on our collage photo page.

When you enter The Contest, you warrant that you are at least eighteen (18) years old as of the date of entry, the photograph is original, that you are the sole owner and copyright holder of that photograph, and that you have not granted exclusive rights of that photograph to any other person or entity.  You also warrant that the photograph does not invade the right of privacy of any individual; does not infringe any trademark, trade name, trade secret, intellectual property right, or other common law or statutory right; nor does it contact any material that otherwise violates any criminal prohibition of the personal or proprietary right of any person or entity.

With regard to any image or content submitted, you agree to grant Phoenix West Rotary and HARTT, its legal representatives, successors, and assigns, the nonexclusive right and permission to use, modify, adapt, reproduce, publish, and distribute the photograph, or any portion thereof, throughout the world, in any printed form and by any kind of mechanical or electronic or any other method or device of reproduction, publication, and distribution known or later developed, during the full term of the copyright, and without notification or payment. We agree that we will never sell the photograph or rights in the photograph to any individual or entity and will use the photo exclusively for the calendar and our respective websites.

You agree that we may at any time, including prior to The Contest close, request the full resolution version of the submitted entry. This request is not to be construed as indication of a winning entry.

Phoenix West Rotary and HARTT shall not be responsible for printing, typographical, human or other errors of any kind in any Contest-related materials or for stolen, lost, late, misdirected, damaged, incomplete, or illegible entries. If, for any reason, the Contests are not capable of running as planned, or infection by computer viruses, bugs, or tampering, unauthorized intervention, fraud, actions of entrants, technical failures, or any other causes corrupt or infect the administration, security, fairness, integrity, or proper conduct of the Contests, Phoenix West Rotary and HARTT reserve the right at its sole discretion to disqualify any entry or entrant and/or to cancel, terminate, modify, or suspend the Contests and at its sole discretion award a prize from among all eligible non-suspect entries validly received prior to the action requiring such modification. By entering, all Contestants agree that the Contests are governed by laws of the State of Arizona for the resolution of all claims and disputes (excluding any claims against or disputes involving parties other than Phoenix West Rotary or HARTT relating to any prize awarded in the Contests).

Personally identifiable information provided by entrants and voters will be added to HARTT's email list. Entrants and voters will be able to "opt out" of future such communications by following the instructions on any electronic communication we send. Sponsor does not sell, rent, trade or share its email addresses with any third parties for such party's own marketing purposes.

LEGAL WARNING: ANY ATTEMPT BY AN INDIVIDUAL, WHETHER OR NOT AN ENTRANT, TO DELIBERATELY DAMAGE, DESTROY, TAMPER OR VANDALIZE THIS WEB SITE OR INTERFERE WITH THE OPERATION OF THE CONTEST, IS A VIOLATION OF CRIMINAL AND CIVIL LAWS AND SPONSOR RESERVES THE RIGHT TO SEEK DAMAGES AND DILIGENTLY PURSUE ALL REMEDIES AGAINST ANY SUCH INDIVIDUAL TO THE FULLEST EXTENT PERMITTED BY LAW.

If you have any other questions about Phoenix West Rotary and HARTT’s CUTEST PET CONTEST, please contact Rotarian Kelly Pile at phxwestrotaryfundraising@gmail.com.

Your donation will provide funds for HARTT and Phoenix West Rotary to continue their good work in our community.

What is Rotary? Rotary is a global network of 1.2 million neighbors, friends, leaders, and problem-solvers who see a world where people unite and take action to create lasting change – across the globe, in our communities, and in ourselves. Rotary was founded as a networking organization for top business leaders in Chicago, Illinois more than 120 years ago and is the world’s oldest service organization. Currently more than 33,000 Rotary clubs are in action in over 200 countries. Rotary clubs use their passion, energy, and intelligence to take action on sustainable projects. From literacy and peace to water and health, we are always working to better our world, and we stay committed to the end.

The Phoenix West Rotary Club is an organization of business leaders, professionals and retirees. Having found success in our own lives and businesses, we come together to find ways of giving back to our communities on local, national and international levels. It is also important to us that we continue to educate and better ourselves by listening to and meeting with great speakers, educators, non-profit organizations, elected officials and business leaders.

HARTT, Inc. (Humane Animal Rescue and Trapping Team) is a volunteer-based Arizona nonprofit organization that humanely captures lost family pets, homeless dogs, and homeless cats who are severely injured.  Typically, these animals cannot easily be leashed, picked up or captured through ordinary means.  Bringing these animals to safety often requires extraordinary patience, specialized strategy, skill and equipment, as well as time and resources.

Our volunteers do this work because we have a passion for saving at-risk animals.  We work on these cases after our normal work hours, when we are not caring for our own families, and often in lieu of more “relaxing” activities.  We also train and network with other humane trappers in other counties within Arizona.  Because of our organization’s specialized experience, we have even consulted on cases across the United States and as far away as Canada, Singapore and Poland.

Our organization is different from other rescue groups; most focus on adoptions, and they don’t perform field rescue.  We focus on field rescue of animals who are not already safely contained; our primary focus is getting them to safety.  HARTT is supported primarily by donations from the public; we have no government contracts and receive no government funds.