These Rules are intended to ensure the competition is fair, transparent and enjoyable for everyone. They explain who can enter, how the competition works and the terms that apply to all entries.
1. Competition Organiser
This competition is organised by Joanna Jones Photography in support of Clymping Dog Sanctuary, Ford, West Sussex.
Joanna Jones Photography is responsible for administering the competition, collecting entry fees, organising the photography sessions and producing the charity calendar.
Clymping Dog Sanctuary is the beneficiary of the fundraising but is not responsible for administering or operating the competition.
2. Competition Dates
Competition opens: 09:00 (GMT Time) on Tuesday, 21 July 2026
Entries close: 23:00 (GMT Time) on Sunday, 30 August 2026
Voting closes: 23:00 (GMT Time) on Sunday, 30 August 2026
Winners will be contacted once the final voting has been verified.
Prize photography sessions are expected to take place during September 2026.
Where circumstances beyond the organiser’s reasonable control make this necessary, photography sessions may instead take place during October 2026.
3. Who Can Enter?
The competition is open to UK residents aged 18 years or over.
You must be the dog owner or have the owner’s permission to enter on their behalf.
You must be able to travel within a reasonable distance of Chichester, West Sussex for your photography session.
This is a Dog Charity Calendar Competition, so only photographs of dogs may be entered.
You may enter as many dogs as you wish. Each photograph requires a separate entry fee.
4. Entering Your Dog
Photographs may be taken using a camera or mobile phone.
Images should clearly show your dog. Serious, playful, funny and cute photographs are all encouraged.
Please do not include photographs of people with their dog.
You must own the photograph or have permission from the photographer to submit it.
Images must not infringe the copyright, privacy or other rights of any third party.
AI-generated or AI-created images are not permitted.
Images containing offensive, inappropriate or illegal content will be removed.
Photographs must not include visible professional photographer watermarks.
Entries submitted after the closing date will not be accepted.
5. Entry Fees
Every dog entered requires a £5 non-refundable entry fee through the competition website.
Payment of the entry fee secures your dog’s place in the competition but does not guarantee a place in the printed calendar.
6. Public Voting
Public voting will take place during the advertised competition period.
Votes may be purchased through the competition website and are £1 per vote.
There is no limit to the number of votes a dog may receive.
Bonus Vote Days or other promotional voting events may be offered during the competition.
Votes cannot be transferred or refunded.
The organiser reserves the right to remove votes obtained through fraudulent, automated or other unfair methods.
Any attempt to manipulate or fraudulently influence voting may result in disqualification without refund.
7. Winning the Competition
Winning dogs will be determined by the highest number of valid public votes when voting closes.
The organiser reserves the right to verify voting before announcing the final results.
Reserve winners may be selected if a winning entrant withdraws or is unable to fulfil the competition requirements.
In the event of a tie, the organiser reserves the right to determine the final placing using the earliest eligible entry received or another fair method at the organiser’s discretion.
The organiser’s decision is final.
8. Winners’ Photography Experience
Winning dogs will receive the professional photography experience described on the Prizes page.
Winners must be available during the advertised photography period.
Joanna Jones Photography will initially contact winners by email to arrange a suitable photography session.
Sessions will normally take place during September 2026.
Sessions will take place at a mutually agreed outdoor location within Joanna Jones Photography’s normal operating area unless otherwise agreed.
Sessions may be postponed because of unsuitable weather or other circumstances beyond the organiser’s reasonable control. Every attempt will be made to reschedule the session.
Winners who cannot attend, or who fail to respond within the requested timescales, may forfeit their prize and their place may be offered to a reserve winner.
9. Photographing Your Winning Dog
If your dog is one of the 12 winners, you must be willing to allow Joanna Jones Photography to photograph them for inclusion in the charity calendar.
Before the session, we’ll discuss your dog’s personality, behaviour and any special requirements so the experience can be tailored to them.
Reactive, nervous, elderly and disabled dogs are all very welcome.
The welfare of both animals and people will always come first.
If, following discussion with the owner, it is considered that the photography session cannot be carried out safely, or without causing unnecessary stress to the dog or risk to other people or animals, the organiser reserves the right to withdraw the prize and offer the calendar place to a reserve winner.
10. Calendar Production
Joanna Jones Photography will select the final photograph used in the calendar unless the winner upgrades to the Signature Experience. In that case, the winner will be invited to choose their favourite image for inclusion in the calendar.
The Top 2 winners may submit a first and second choice of the calendar month in which their dog appears.
Requests for specific months or calendar positions from other entrants unfortunately cannot be accommodated.
Images may be edited or cropped where necessary for printing, design and layout purposes.
11. Animal Welfare
Animal welfare will always come before the photograph.
No dog will be placed in a situation likely to cause unnecessary stress, discomfort or harm.
It is the owners responsibility to bring to Joanna Jones’ attention, any health, mobility, welfare behaviour or any other concerns prior to the photography session.
Owners remain responsible for the care, control and behaviour of their dog throughout the photography session.
The organiser reserves the right to stop or end a photography session if continuing would compromise the welfare of the dog or the safety of any person or animal.
12. Travel
Winning entrants must be able to travel to a mutually agreed outdoor location within Joanna Jones Photography’s normal operating area, centered around Chichester, West Sussex, unless otherwise agreed.
Any travel costs incurred by the winners will be their own responsibility.
13. Image Permissions
By entering the competition, you confirm that:
- You own the photograph or have permission from the copyright owner to submit it.
- You grant Joanna Jones Photography and Clymping Dog Sanctuary a non-exclusive licence to use your submitted image to promote the competition, the charity calendar and future charity calendar campaigns across websites, social media, printed material and other marketing.
- Copyright of your submitted photograph remains with the copyright owner.
14. Winners’ Images
By accepting a winning place, you agree that photographs created during your professional photography session may be used by Joanna Jones Photography and Clymping Dog Sanctuary to promote:
- the charity calendar
- future calendar competitions
- Clymping Dog Sanctuary
- Joanna Jones Photography
- exhibitions, displays and marketing materials
Copyright in all professionally created images remains with Joanna Jones Photography.
15. Behaviour
We want this competition to be welcoming, supportive and enjoyable for everyone.
The organiser reserves the right to remove any entrant, entry or votes where there is:
- abusive, threatening or intimidating behaviour
- harassment of other entrants
- offensive online comments
- attempts to manipulate voting
- behaviour likely to damage the reputation of the competition, Joanna Jones Photography or Clymping Dog Sanctuary
No refund will be given where removal results from a breach of these Competition Rules.
16. Force Majeure
If circumstances beyond the organiser’s reasonable control—including, but not limited to, extreme weather, flooding, fire, disease outbreaks, government restrictions, venue closures or any other unforeseen event—prevent the competition, photography sessions or calendar production from taking place as planned, the organiser reserves the right to postpone, amend or cancel all or part of the competition without liability.
17. Changes to the Competition
While every effort will be made to deliver the competition as advertised, the organiser reserves the right to make reasonable changes where necessary, including:
- competition dates
- prize details
- photography dates
- participating charities
- calendar production arrangements
- these Competition Rules
where circumstances beyond the organiser’s reasonable control make this necessary.
18. Liability
Participation in the competition and any photography session is entirely at the entrant’s own risk.
Owners remain responsible for the care, control and behaviour of their dog throughout the photography experience.
The organiser accepts no responsibility for any injury, loss or damage arising from participation in the competition except where liability cannot legally be excluded under applicable law.
19. Privacy
Personal information will only be used to:
- administer the competition
- contact entrants
- arrange prize photography sessions
- produce and deliver the calendars
- administer prizes
Personal information will be processed in accordance with Joanna Jones Photography’s Privacy Policy and applicable UK data protection legislation.
20. Charity Fundraising
Every entry, vote and calendar sale helps raise money for Clymping Dog Sanctuary. To run the competition, some unavoidable costs must be deducted before the final donation is made. Every reasonable effort will be made to keep these costs as low as possible so that the maximum amount can be donated to the charity.
Reasonable costs may include, but are not limited to:
- Competition platform fees. The online competition platform charges a flat fee of 15% to securely administer the competition, process entries and votes, and maintain the voting system.
- Secure payment processing fees charged by Stripe for online transactions.
- Professional calendar production, including printing.
- Packaging materials used to fulfil calendar orders.
- Postage and delivery costs. Wherever practical, calendars will be hand-delivered to reduce postage costs and maximise the donation to the charity.
- Direct photography expenses relating specifically to the competition, such as travel or parking costs.
- Other reasonable expenses directly associated with administering the competition and producing the charity calendar.
Joanna Jones Photography will only deduct genuine and reasonable competition-related expenses. The aim is always to maximise the amount donated to Clymping Dog Sanctuary.
Transparency is vitally important to us. A summary of the competition income, expenses and final donation will be made available to anyone who requests it once the competition has concluded.
21. Acceptance of the Rules
By entering the competition, you confirm that:
- you have read these Competition Rules;
- the information you have provided is accurate;
- you agree to abide by these Competition Rules; and
- you accept the organiser’s decisions regarding the administration of the competition.
22. Competition Organiser
This competition is organised by Joanna Jones Photography in support of Clymping Dog Sanctuary, Ford, West Sussex.
Joanna Jones Photography is responsible for administering the competition, collecting entry fees, organising the photography sessions and producing the charity calendar.
Clymping Dog Sanctuary is the beneficiary of the fundraising but is not responsible for administering or operating the competition.